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Data
Protection Policy
This is a statement of the Data
Protection Policy adopted by Pegasus Investigations.
Pegasus Investigations needs to
collect and use certain types of information about people with whom it deals
in order to operate. These include current, past and prospective employees,
suppliers, clients/customers, and others with whom it communicates. In addition,
it may occasionally be required by law to collect and use certain types of
information of this kind to comply with the requirements of government
departments for business data, for example. This personal information must be
dealt with properly, however it is collected, recorded and used - whether on
paper, in a computer, or recorded on other material - and there are
safeguards to ensure this in the Data Protection Act 1998.
We regard the lawful and correct
treatment of personal information by Pegasus Investigations as very important
to successful operations, and to maintaining confidence between those with
whom we deal and ourselves. We ensure that our organisation treats personal
information lawfully and correctly.
To this end we fully endorse and
adhere to the Principles of Data Protection, as published in the Data
Protection Act 1998.
Specifically, the Principles
require that personal information:
- Shall be processed fairly and lawfully and, in
particular, shall not be processed unless specific conditions are met;
- Shall be obtained only for one or more
specified and lawful purposes, and shall not be further processed in any
manner incompatible with that purpose or those purposes;
- Shall be adequate, relevant and not excessive
in relation to the purpose or purposes for which they are processed;
- Shall be accurate and, where necessary, kept
up to date;
- Shall not be kept for longer than is necessary
for that purpose or those purposes;
- Shall be processed in accordance with the
rights of data subjects under the Act;
- Appropriate technical and organisational
measures shall be taken against unauthorised or unlawful processing of
personal data and against accidental loss or destruction of, or damage
to, personal data;
- Shall not be transferred to a country or
territory outside the European Economic Area unless that country or
territory ensures an adequate level of protection for the rights and
freedoms of data subjects in relation to the processing of personal
data.
Therefore, Pegasus
Investigations will, through appropriate management, strict application of
criteria and controls:
- Observe fully conditions regarding the fair
collection and use of information;
- Meet its legal obligations to specify the
purposes for which information is used;
- Collect and process appropriate information,
and only to the extent that it is needed to fulfil operational needs or
to comply with any legal requirements;
- Ensure the quality of information used;
- Apply strict checks to determine the length of
time information is held;
- Ensure that the rights of people about whom
information is held, are able to be fully exercised under the Act.
(These include: the right to be informed that processing is being
undertaken, the right of access to one's personal information, the right
to prevent processing in certain circumstances and the right to correct,
rectify, block or erase information which is regarded as wrong
information.);
- Take appropriate technical and organisational
security measures to safeguard personal information;
- Ensure that personal information is not
transferred abroad without suitable safeguards.
In addition, Pegasus
Investigations will ensure that:
- There is someone with specific responsibility
for data protection in the organisation. (Currently, the nominated
person is Keith Coventry);
- Everyone managing and handling personal
information understands that they are contractually responsible for
following good data protection practice;
- Everyone managing and handling personal
information is appropriately trained to do so;
- Everyone managing and handling personal
information is appropriately supervised;
- Anybody wanting to make enquiries about
handling personal information knows what to do;
- Queries about handling personal information
are promptly and courteously dealt with;
- Methods of handling personal information are
clearly described;
- A regular review and audit is made of the way
personal information is managed;
- Methods of handling personal information are
regularly assessed and evaluated;
- Performance with handling personal information
is regularly assessed and evaluated.
Authorised
by.............................. Keith Coventry Date.2001
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United Kingdom
Professional Investigators
Network
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